A coaching practice runs on two things the coach cannot do simultaneously: delivering sessions, and working a pipeline of prospects who are interested but not yet ready. The second one is what quietly stops when the first one gets busy.
The pipeline work is what stops first when delivery gets busy. Four hands cover it in this order, whether or not you are in a session.
The back-and-forth of finding a slot is handled, confirmed and reminded on both sides — the three-email exchange between interest and a booked conversation disappears.
Slot confirmedProspects who say not yet convert months later or not at all, depending entirely on whether anyone stayed in touch. That sequence runs across SMS and email for as long as it takes.
Sequence livePeople who completed a programme and drifted are the warmest list a coaching practice has, and the one least likely to be systematically contacted.
Warm list workedContent and campaign activity produced on a cadence and adjusted against results, so there is a pipeline for the other three to work.
Campaign onAva handles the back-and-forth of finding a slot, confirms it, and reminds both sides — removing the three-email exchange that sits between interest and a booked conversation.
Prospects who say “not right now” convert months later, or not at all, depending entirely on whether anyone stayed in touch. Tessa runs that sequence consistently across SMS and email, for as long as it takes.
Grant works the list of people who finished a programme and drifted — the warmest audience a coaching practice has, and the one least likely to be systematically contacted.
Generic voice AI fails in specific ways in every industry. These are the three that matter in business coaches, and how they are handled during setup.
The AI is trained on your positioning, your programme structure and your objection handling during onboarding, which is the part that decides whether prospects engage with it or disengage.
Buffer times, delivery blocks and the days you refuse to take calls are configured up front, so booked calls land where you can actually take them.
You define what the AI must never handle alone. Anything past that line is routed to a named person with the full transcript attached, rather than being guessed at. Human oversight is a design requirement, not a fallback.
Setup is $3,000 per AI Employee, or $10,000 for four under the Go All In plan. Published on the pricing page, not held behind a form.
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Bring your call log to the call and we will work through your actual numbers rather than an industry average.
Book my demoOr call +1 813-252-1961 directly. See all industries.
